Meeting Room Policies

There are two public areas available for use, and one private room, which must be reserved. Please read the following policies to ensure that your meeting follows Library policy.

Meeting Space Policy

This policy applies to the use of a Library meeting space by members of the public. Terms of Use:

  1. The use of a Library meeting space by a group signifies the group’s acceptance of the terms of the Library Meeting Space Policy.
  2. There is no charge to use public meeting spaces.
  3. The use of, and the scheduling of the use of, a meeting space is subject to the needs of the Library, and may not interfere with the Library’s operations or the use of the Library by patrons. Library needs preempt any other scheduled event in a meeting space.
  4. The use of a meeting space does not constitute Library endorsement of a viewpoint expressed by a group or by a participant in a meeting or activity.
  5. The Library, staff and patrons will be treated with respect at all times.
  6. A group using a space may not publicly advertise an event to be held in a public meeting space. Signage on the door of the room or a pedestal sign holder indicating the group/location is permissible.

Third Floor Vintage Meeting Area

Third Floor Vintage Meeting Area and Bibliotopia Meeting Area

  1. A Library meeting room may be reserved by a not-for-profit, non-commercial group of at least three individuals, 18 years or older, engaged in an educational, cultural, intellectual, or civic activity.
  2. A patron may not reserve a meeting room for individual use.
  3. A child under the age of 11 may not be in a meeting space unless accompanied by a person who is at least 18 years of age, and who is responsible for the child’s behavior.
  4. A meeting space may not be used for a social gathering such as a wedding shower, a baby shower, a birthday party, a dance, or a similar activity.
  5. A meeting space may not be used to provide a direct healthcare service, including an examination, a hands-on demonstration, or a treatment. However, a meeting space may be used for a forum on or the sharing of information about healthcare services.
  6. Permission to use Library meeting spaces will be withheld from a group that has failed to comply with the Meeting Room Policy or from a group that damages a meeting space, the carpet, equipment, or furniture, or causes a disturbance.
  7. A person requesting the use of a space should have a library card. If the person does not have a library card, allow the use of the room but ask that they be prepared to obtain a library card on their next visit.
  8. A group may not affix, tape, or fix with an adhesive any item to any part of a meeting room, including a wall, window treatment, or woodwork.
  9. A group or customer must keep all doors unlocked at all times. Open aisles must be maintained within the seating arrangement to provide clear access to exits.
  10. A group must use a public entrance for all access to and from the building.
  11. Attendance at a meeting is limited to the capacity of the individual meeting room. Seating or furniture may not be placed in a corridor outside the meeting space.
  12. No open flames are permitted on library property.
  13. Food and Drink in a Meeting Space:
  • Food and drink may be consumed in a meeting room if the food or drink is individually packaged and does not have to be maintained at a certain temperature, for example: packaged snacks, individual containers of soda, whole pieces of fruit, and cookie trays.
  • Protective mats or tablecloths must be used on tables when refreshments are being served.
  • The use of alcohol is not permitted anywhere on library property.

The individual making the reservation, as well as the group as a whole, is responsible for damages that result from the group’s use of the meeting space.

Third Floor Vintage Private Meeting Room

There is a small, private room on the third floor of the Vintage Building that includes a table and four chairs that can be reserved for up to three hours at a time for meetings, conference calls, study groups, and the like.

Please fill out this online form or call 570-326-0536, ext. 134 to reserve the room during the Library’s normal hours of operation (Monday through Friday, 10 a.m. to 6 p.m. and Saturday, 9 a.m. to 2 p.m.). The room is not available when the Library is closed. There is no cost to reserve the room.

You will receive a confirmation email to secure your request.

Third Floor Vintage Meeting Area

Reserving a Meeting Room

  1. A group may request the use of a meeting space in person, over the phone or by filling out the online form above. The Library will consider requests on a first-come, first-served basis and reserves the right to deny any request for any reason.
  2. To provide an opportunity for other groups to use the meeting rooms, a group may use a meeting space only once each month, and may reserve only one meeting space for use at the same time. A reservation cannot be made more than 3 months in advance. The meeting space may be used for a maximum of 2 hours.
  3. A group that is cancelling a meeting must provide notice of the cancellation to the Library staff as soon as possible. A group forfeits its reservation if the group fails to appear within 30 minutes after the scheduled time.
  4. If a group fails to appear for two consecutive meetings without making a cancellation, all future reservations of the group will be denied.
  5. Meetings may not be scheduled before or after library hours. Group representatives may not enter the library before the regular opening time or stay after the library closes.
  6. A group may not assign or transfer its reservation to another group.

Care and Use of a Meeting Room

  1. A group using a meeting space may not make noise that disturbs another Library patron or the Library staff.
  2. A group using a meeting space must completely vacate the room at least 15 minutes before the Library’s closing time.
  3. A group must leave a meeting space in the condition in which the room was found.  
  4. The Library does not set up or arrange furniture or equipment in a meeting space.
    • If a group rearranges the furniture, the group must return the furniture to the original arrangement before leaving the room.
    • A group or customer may not bring furniture or equipment from the main area of the library into a meeting space.
    • A group may bring its own furniture or equipment into a meeting space with advance approval by the Public Services Director.
    • Arrangements for the use of such furniture or equipment must be made at the time the room is reserved.
    • A group may not store equipment, furniture, supplies, or personal effects in a meeting space before or after use.