Rental of Library Facilities and Meeting Rooms
The James V. Brown Library has rental space available for businesses, organizations and individuals for educational and recreational purposes. All proceeds support the Library.
The vintage library also has spaces for private functions:
Moltz Rotunda Room: Capacity: 100 with Winter’s Room for food service and lobby (pictured above)
Cimini Courtyard: An outside venue with gazebo (pictured at right) with indoor Children’s Wing programming room expansion space. Capacity: 50
Priority for private meeting room space is as follows:
- Library sponsored program or meetings.
- Programs sponsored by library-affiliated groups.
- Other meetings, programs or private functions.
Library Hours: Weekdays 9am to 8pm, Weekends noon to 5pm
Meetings outside of library hours require a staff presence and entry/exit points will be defined by the library.
$25 per staff per hour charge for meetings/functions before and after library hours.
The library has two meeting rooms available for use on the third floor of the Welch Wing:
Conference Room: Capacity: 20 to 25
Lowry Room: Capacity: 100
Groups may contract with outside catering firms. No on site food preparation can be accommodated.
Conference Room (Capacity 20-25) — $50 per hour
Lowry Room (Capacity 100) — $100 per hour
Moltz Rotunda Room (Capacity 100) — $400 for 4 hours
Cimini Courtyard/Program Room (Capacity 50-75) — $400 for 4 hours
A donation to the library of $1,000 or more in a given year entitles the donor or donor organization to one free rental (subject to all other policies). The library may charge a fee for equipment, room setup, audiovisual aids, consumables and similar items.
Equipment and Options
The library may charge a fee for equipment, room setup, audiovisual aids, consumables and similar items. There will be a $15 charge for each of the following:
- DVD player with/monitor
- VCR with/monitor
- LCD projector
- Laptop Computer set-up
- Sound System/podium
- Reservations may be made on a first come,first served basis no more than six months in advance.
- Groups may reserve space for up to six meetings in a six-month period. No single group may have more than six meetings in six months unless the library is a co-sponsor or approved by the Library Director.
- Groups accept financial responsibility for any and all damages caused to the building or equipment.
- The library reserves the right to cancel a scheduled meeting with two weeks notice.
For questions on renting the library facility please contact:
Cheryl Riley, Administrative Assistant
570-326-0536 -Extension: 134.
Alcoholic Beverages:Alcoholic beverages are limited to wine, beer and champagne and all beverages must be served by a designated server. Groups serving alcohol must guarantee that minors present are not served. Consumption must be contained within the space rented.
Contracts: If a government agency or other nonprofit organization wishes to make a written agreement for use of meeting space for a period of up to one year, the Library Director is authorized to sign such an agreement, if: Room use is consistent with this policy. The written agreement incorporates the rules and regulations of this policy and the agreement has been reviewed and approved by the Board of Trustees.
Food and Drink: Outside groups who use library facilities may serve refreshments. Limited kitchen facilities are available. Groups may contract with outside catering firms. No onsite food preparation can be accommodated.
Insurance:Proof of a current comprehensive general liability insurance policy and a certificate of insurance naming the James V. Brown Library and Board of Trustees as additional insureds must be submitted two weeks in advance of the event for events which will have more than 20 individuals in attendance.
Smoking: All library facilities are non-smoking.